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Administrative Assistant, Business Office

Brentwood School inspires every student to:

Think critically and creatively.
Act ethically.
Shape a future with meaning.

Brentwood School, a vibrant and diverse K-12 independent school, is looking for an Administrative Assistant to
serve in the Business Office as soon as possible.

Job Description
The Administrative Assistant is deeply involved in the day-to-day work of Brentwood School with a variety of
constituent groups. The Administrative Assistant often acts as the first line of communication between Business
Office personnel and the wider school community. Personal and Professional characteristics necessary for the
position include: high energy and enthusiasm for school life; maintaining the highest level of confidentiality at all
times; great organizational skills; technology skills; exhibiting a courteous and professional demeanor at all
times; warmth and a sense of humor; a collaborative nature; and consensus-building skills; patience and
persistence; and excellent communication skills.

This is a full-time 12-month, non-exempt position. The Administrative Assistant will report directly to the Chief
Financial Officer.

Duties & Responsibilities include, but not limited to:

  • Chief Financial Officer Support
  • Actively manage the CFO’s calendar and general correspondence with all constituents
  • Schedule requests for meetings or calls in consultation with the CFO
  • Identify & coordinate all meeting locations or conference numbers
  • Manage incoming phone calls; arrange call backs, as needed
  • Serves as a liaison with various Board Committee Chairs and Members in support of Brentwood
  • School’s business, finance and operating activities including preparing materials for Committee and Board meetings, as needed
  • Coordinate with Assistant to the Head of School and Associate Head of School
  • Work with Technology, Events and Facilities Staff to ensure set-ups are in place
  • Manage the CFO’s meetings and travel scheduling, including securing:
  • Meeting & conference registrations
  • Securing hotel accommodations and transportation, if required

General Office Support:

  • Greet and provide directions to parents, employees, students, contractors, and other visitors to the Business Office
  • Responsible for administrative tasks to support the HR Director and department
  • Act as first line of sight for the Director of HR and schedule meetings as needed with professionalism on highly sensitive information
  • Proactive calendar management, including arranging meetings, reserving conference rooms, and circulating call in numbers
  • Coordinate communication with applicants and schedule interviews
  • Assist Accounts Payable as needed
  • Serve as a liaison with all required divisional, financial, and operating department personnel in support of all Brentwood School activities, as requested
  • Manage interoffice and inbound/outbound mail including physically dropping off mail to USPS and FedEx
  • Maintain and order Business Office supplies
  • Maintain postage machine
  • Maintain Business Office Attendance
  • Assist Business Office employees with work order submissions
  • Work with insurance companies to issue certificates of liability insurance and student accident claims
  • Fill-in for Bookstore personnel when they are away from their area
  • Coordinate hiring, and overseeing Brentwood School’s Faculty/Staff Kids Camp
  • Initiate monthly credit card reconciliation process
  • Prepare monthly credit card sales tax report
  • Collect, log receipts, and process petty cash deposits monthly
  • Process weekly check deposits
  • Filing
  • Other duties as assigned by the Chief Financial Officer
  • Other Expectations
  • Engage in professional and personal development and commit to growth in the areas of diversity, equity and inclusion
  • Participate and initiate opportunities that demonstrate one's growth, knowledge, and skills

COVID vaccination and Booster will be required for this position unless candidate has a legally
valid exemption.

The salary range for this position is based on annual $50,000 - $55,000 and will be prorated according to the
period of time the candidate is employed in this role.

Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student
body and the city of Los Angeles. Information about our school can be found at Please
mail or email a letter of interest and a resume directly to the Chief Financial Officer at the address below. In your
letter, please highlight your education, experience and any other specific qualifications.

Susanne McNeil Eng
Chief Financial Officer
Brentwood School
100 S. Barrington Place
Los Angeles, CA 90049